Monday Pro-Am and Fan Features Coordinator
Pro-Am Description: Monday Pro-Am- Twenty-six (26) amateur foursomes compete. A foursome is paired (done at the morning breakfast) with a professional golfer. Amateur foursomes compete for prizes, using either the foursome’s net score or the professional gross score.
Fan Features Description: This intern will also manage the following events involving the golf professionals:
· Junior Skills Challenge~ Tuesday Junior Skills Challenge for First Tee Chapters in the metro area and clinic to follow
· Honorary Observer and Caddy For A Day
Duties:
· Oversee data input of Pro-Am database. Amateur handicap verification
· Order supplies and prizes
· Responsible for inventory of amateur gifts
· Work closely with the Pro-Am committee on gift distribution practices and days’ schedule of events
· Work closely with all tournament sponsors on information gathering
· Be sure that all contract requirements are met and fulfilled, especially regarding signage
· Information distribution to pro-am participants
· Responsible for all pre-event invitations and communications with Fan Feature participants
· Work with First Tee rep and scoring committee to organize the skills challenge –order shirts, trophies, etc.
Will also be responsible for miscellaneous operational duties in connection with tournament committees for event preparation.
Timeframe: June 1st through August 13th, 2010. Minimum of 35-40 hours per week; 8:00a.m.-5:00p.m.; Monday-Friday.
Experience with Microsoft Access preferred, but not necessary. Experience gained in management, marketing, operations/logistics, purchasing, trade negotiation, and personnel.
Wednesday/Thursday Pro-Am Coordinator
Description: The event takes place Wednesday and Thursday of tournament week. The Draw Party is Tuesday evening. Fifty-four (54) amateur foursomes compete each day. A foursome is paired (done at the Draw Party) with a different professional golfer each day. The professionals compete for the $10,000 purse. Amateur foursomes compete each day for prizes, using either the foursome’s net score or the professional’s gross score.
Duties:
· Oversee data input of Pro-Am database; Amateur handicap verification
· Order supplies and prizes
· Responsible for inventory of amateur gifts
· Work closely with the Pro-Am committee on gift distribution and days’ schedule of events
· Work closely with all tournament corporate sponsors on information gathering for 432 amateurs
· Work closely with tournament staff on pairings portion of Draw Party
· Be sure all contract requirements are met, especially with regards to signage
· Responsible for Tournament Identification; managing Pre-Tournament Picture ID Processing and creating credential boards for tournament week
Will also be responsible for miscellaneous operational duties in connection with tournament committees for event preparation.
Timeframe: June 1st through August 13th, 2010. Minimum of 35-40 hours per week; 8:00a.m.-5:00p.m.; Monday-Friday.
Experience in Microsoft Access preferred but not necessary. Experience gained in management, marketing, operations/logistics, purchasing, trade negations, and personnel.
Special Events Coordinator
Description: The position is responsible for assisting the Marketing Director and Corporate Salesmen with all aspects of sponsor relations including contract fulfillment and formatting and designing the Media Guide. They are responsible for working on the Wendy’s Outing in conjunction with our corporate salesmen. They are also responsible for managing the Skills Challenge. The special events coordinator is also responsible for running our Women’s Executive Outing Friday of tournament week in conjunction with our Tournament Manager.
Duties:
· Assist in fulfillment of sponsor contracts including but not limited to ticketing, advertising, signage requirements and promotions
· Assist in the preparation of sponsor proposals and/or contracts
· Assist with organizing and execution of tournament related outings, sponsor outings, sponsor promotions and/or receptions
· Design format for the 2010 Media Guide
· Research and organize statistics
· Research and organize player biographies and information
· Skills Challenge~ Tuesday golf shoot-out featuring the nine pros who competed in the Junior Pro-Am (located on the 18th green)
Will also be responsible for miscellaneous operational duties in connection with tournament committees for event preparation.
Timeframe: June 1st through August 13th, 2010. Minimum of 35-40 hours per week; 8:00a.m.-5:00p.m.; Monday-Friday.
Experience gained in management, marketing, accounting, operations/logistics and personnel.
Operations Coordinator
Description: This position is responsible for assisting the Corporate Salesmen and Operations Manager with shipping and receiving of all merchandise and a tournament week sale of all items. Intern will assist the Operations Manger with operational duties required on-course and in-office. Also in charge of running the Junior Pro-Am held on Tuesday of Tournament week.
Duties:
· Responsible for inventory of all shipments into and out of the office
· Fulfill all shipping and receiving duties
· Develop a marketing plan in conjunction with Operations Manager for merchandise sale during tournament week; inventory remaining merchandise and organize
· Schedule, recruit and train volunteers to work various shifts throughout the week
· Execute miscellaneous operational duties as required for tournament preparation
· Work with Operations Manager and staff to procure and place all necessary furniture and other supplies in tents, skyboxes, etc.
· Assist with on-course set-up (Waste Management Biffs, etc.)
· Responsible for Junior Pro-Am (registration process, scorecards, bag tags, etc.)
· Monitor and fulfill requests and drawings for the Junior Pro-Am
· Obtain and organize supplies for each volunteer committee
· Map out layout of the Expo tent in accordance with Operations Manager
· Main contact for kiosk and Expo tent vendors
Timeframe: June 1st through August 13th, 2010. Approximately 35-40 hours per week; 8:00a.m.-5:00p.m.; Monday-Friday.
Experience gained in marketing, customer service, accounting, operations/logistics and personnel.